In Attendance: Kim Erb, Dixie, Kerry Taylor, Dave Erb, Angus Duncan, Lorne Shaw, Sue Woodward, Dan Perrin, Peter Stephaniuk, Heather McAdam, Greg Simmons, Sharon Pearce, Nancy Fredeen, Lester Jacob, Don McAdam

Call to order-7:15pm

Approval of Agenda with following amendments: (Angus/Dave)

Should read U13 bronze

Summary of discipline meeting

First Nations Teams Payments

Change of bank “signing officers”

U11 tourney

Approval of minutes-(Heather/Dave)

Business arising from minutes:

4(l) Fence has been installed at Blue Heron but location doesn’t appear to be ideal. Peter already gave away the chain link fence he had.

5(a) It’s imperative that the U9 boys start promptly at 8:00 am, otherwise all the remaining games are delayed. Call Gord or Dave if there are any problems with the temporary scheduling.

5(b)iv.) Kerry’s U11 team have not yet seen Brett. Discussions suggested that the 5 U11 /11 aside clinics offered by Brett accounted for the U11 time. The U11 girls also haven’t seen Brett but discussions suggested they will in the spring.

Sharon distributed Brett’s updated report.

Angus would like to see Brett do a coaching clinic for the silver and bronze levels.

Discussions re: administrative concerns about the Head Coach service.

All those with concerns should email them to Lorne. Lorne will then meet with Brett to discuss.

New business:

Motion: Kim is nominated to replace the empty board voting position. (Heather/Sharon) since Mark stepped down.

Discussions regarding the extra soccer clinics organized by coaches. Insurance, liability issues need to be clarified.

Alex, Mark and Lester remain the committee in charge of reviewing the Head Coach position. They have met with 4 applicants to date.

They will update the board at our January/03 meeting and will make a final recommendation to the board at our February/03 meeting for the upcoming 2003/4 season.

Greg Simmons will review the current RFP and will share his input at the next Jan/03 meeting.

Motion: PSA will provide a “diploma” and club pin that will be presented to graduating players at the AGM. (Lester/Heather)

Hopefully Al Coccola will take on the job of creating the diplomas.

The Womans Soccer Association has started a U21 girls league. It is designed as a breeding ground for premiere and division 1 teams. They are hoping to have exhibition games beginning in the spring.

U13bronze team request to practice in a private barn: We need to ensure that the owner of the property (not a renter) has granted permission, and has sufficient property and casualty insurance.

Reminder that LISA policies do not allow game changes (time or location) without prior LISA approval.

U13 Gold Coach Selection: There were 3 applicants. A ballot vote took place with 10 impartial board members. Those related to the team were excluded from voting.

Mark Brittain was appointed as head coach for the U13 Gold team.

Year end Jamboree will take place on March 29 & 30, 2003. Kim will book the field house. (U11 year end tourney will take place on March 22 &23, 2003.)

South Burnaby is hosting a huge tourney during spring break for over 250 teams.

Discipline summary regarding Sean ?:

Sean will be allowed to continue playing with the following conditions: 1.) He must write a letter of apology. 2.) If he receives another red card for violent conduct (including either verbal or physical threats) he will be expelled for the remainder of the season.

The 2 First Nations teams with 38 players have not paid their fees yet this year. This accounts for $3800.00 lost revenue.

Motion: The 2 First Nations teams must pay this years fees prior to being registered for next season. Additionally, they must be paid in full by July 29/03 for the following season inorder to play. (Lester/Kim)

Motion: Anyone with NSF cheques from this year must pay in cash for the following season. (Sharon/Lester)

Motion: That Heather McAdam be our 3^{rd signing officer (Sharon/Lester)}

U11 year end tourney will take place on March 22 & 23, 2003.

 

Directors reports:

Angus: Teams submitting web sites please beware of including team players names and phone numbers as these can be accessed by all on the net.

Dave: Motion: That PSA are prepared to pay for the first years registration for class 4 referees. (Dave/Heather)

Sharon: Has submitted the gaming application (direct access grant) for $48,000.00. We should be aware that we have applied for it and the money would be used for uniforms, equipment, etc and NOT for administrative costs or anything that would benefit the directors. At our next Jan/03 board meeting, Sharon will explain what we used our grant money for last year.

Dixie: We need to email John McCannel to see if he has heard anything about our VISA machine.

Adjournment: 9:35 hours!